Understanding public records is key to promoting transparency between the government and its citizens. Florida’s public records laws, more commonly known as the Florida Sunshine Law, serve as a conduit for this dialogue. However, navigating these laws can be a complex endeavor, with a multitude of questions typically arising for anyone wishing to access this wealth of information. This blog post aims to alleviate these complexities by addressing some of the most frequently asked questions about the Florida Sunshine Law. Whether you are a journalist, a researcher, or a curious Floridian, we hope this guide helps you navigate the intricacies of our state’s public records. However, it’s important to note that the answers to these questions might change over time due to modifications or additions to the law. As such, we encourage readers to also consult the most recent version of the Sunshine Law directly for the most specific, accurate, and up-to-date information.


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Updated: 5/31/2023

Reference: Statutes & Constitution: Title X | Chapter 119

Frequently asked questions about the Florida Sunshine Law

1. What constitutes a public record?

According to the Florida Sunshine Law, a public record includes all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.

2. Who can request public records?

Any person can request public records in Florida, without a need for a statement of purpose.

3. What agencies or entities are subject to public records laws?

The law applies to any public body, officer, or agency at the state, county, or municipal level.

4. Are there any fees associated with making a public records request?

Yes, the agency can charge a reasonable fee for the cost of duplication, but not for the time spent retrieving the records.

5. How long does it take to process a public records request?

Florida law requires agencies to respond to a public records request within a reasonable time.

6. How can I request public records?

Requests can typically be made by mail, email, phone, or in person.

7. Are there any exceptions or exemptions to public records law?

Yes, there are many exemptions outlined in section 119.071. Some examples of exempted records are law enforcement records (ex active investigation), medical records, attorney-client privilege, educational records, and adoptions records,

8. Can a public records request be denied? If so, on what grounds?

A request can be denied if it falls under one of the statutory exemptions.

9. How can I appeal a denial of a public records request?

A denial can be appealed by filing a lawsuit in the local circuit court.

10. Can I request any document or information from any state agency?

Yes, unless the document or information is exempt.

11. Is there a limit on the amount of information I can request?

No, there’s no limit.

12. Are there penalties for agencies failing to comply with public records law?

Yes, failure to provide access to public records could lead to fines and/or criminal charges.

13. Do elected officials’ communications fall under public records law?

Yes, communications made or received in connection with official business are considered public records.

14. Do electronic communications (like emails or text messages) fall under public records law?

Yes, electronic communications are included if they are related to official business.

15. Are there protections for personal or sensitive information in public records?

Yes, certain personal identifying information, medical records, and other sensitive information can be exempted.

16. Can an agency redact certain information from public records?

Yes, if the information is exempt from public records requirements. See #7.

More questions?

Send your questions to hi@govtransfer.com and we’ll do our best to update this article on the frequently asked questions about the Florida Sunshine Law.

By Published On: May 31, 2023Categories: Public Records Information

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