Subpoena Duces Tecum Tracking Software

Many government agencies rely on a combination of email, spreadsheets, CDs/DVDs, mail, and other antiquated tools to manage their subpoenas for records, commonly referred to as Subpoena Duces Tecum. GovTransfer is a SaaS (Software as a Service) platform that consolidates your subpoena process into one place so you can easily manage, track and respond.

  • Secure & Compliant

  • Portal for Intake

  • No file limitations

  • Included Invoicing

  • Integrated Payments

  • Upfront Payment

  • Seemless Collaboration

  • Clear Deadlines

  • Integrated Messaging

government workflow management software

Agencies using the Subpoena module:

Holyoke Police Department
Arvada Police Department
Bay County Sheriffs Office Florida Logo

Subpoena Duces Tecum

GovTransfer is the premier subpoena duces tecum tracking software for government. Our platform allows you to easily intake, track, and respond to subpoenas for records. With our secure and user-friendly interface, you will be able to stay on top of your workload and make sure that nothing falls through the cracks.

Intake

Enable requestors to submit their request through your online portal or enter written requests yourself.

Require an upfront payment/deposit before when the subpoena is submitted.

Route

Automatic routing makes assignments a breeze. GovTransfer makes it clear who is the primary person responsible for a request.

Collaborate

Effortlessly collaborate with your team members to collect and review files.

Invoice

Create and send itemized invoices based on your fee schedule.

Your fee schedule can be made visible to requestors and updated at any time.

This invoice can be sent in addition to any upfront deposit/payment.

Collect Payment

Requestors can pay online with a credit card through their account. Cash, check, or other manual payments can be recorded as well.

Our integrated payment portal does not require any integration and provides a seamless interface for your requestors.

Share Files

Share the subpoenaed records with the requestor through the portal. There are no limits on the types of files, the number of files, or the size of files.

Designate which files should be shared upon invoice payment.

Improve the Tools.

Simplify the Process.

Your future self will thank you.

See it in Action!

FAQs

Our subpoena duces tecum tracking software is licensed per user and billed on an annual basis.

Yes. A common scenario is one where a subpoena is issued by a court, and submitted by an attorney to a law enforcement agency, where the files need to be delivered to the courts. All of these steps can happen in a single case in GovTransfer.

Yes. There is no limit on the sizes of files that can be uploaded and shared.

Yes, you can establish a baseline cost for submitting a subpoena and charge for additional costs based on your fee schedule.

No integration is needed. GovTransfer has built-in payment integration.

Checks are sent out on or around the 15th of each month for the prior month’s transactions. Example: Funds collected from January 1-31 will be sent in 1 check on February 15th. Detailed reporting is provided detailing which transactions are included in each payment and which invoices they are associated with.

Yes, we can allow the requestor/submitter to upload a copy of the official subpoena.

GovTransfer Core Platform

User friendly

  • Fast Implementation

Get up and running in days, not months.

  • Modern User Interface

Our modern and intuitive ‘single user experience’ makes learning and using GovTransfer a breeze.

Secure

  • Premium Hosting

Hosted on exclusive Microsoft Azure Government Cloud

  • High Compliance

The GovTransfer application and our company go beyond the standards outlined in the FBI CJIS Security Policy

Learn more

Compliant

  • Never Miss a Deadline

Track due dates and manage priorities to ensure that you never miss a deadline or go past due.

  • Audit Trail

Unique logins and full audit logs ensure that every action is tracked and that your agency stays compliant.

Schedule a demo.

We will review your process, understand your objectives, give you a demo, and help you determine if GovTransfer is right for you.

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